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Lake Almanor West Community Club
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WACC BOARD MINUTES
DRAFT November 19, 2011, 9:00 AM Clubhouse - 111 Slim Drive
DIRECTORS PRESENT: President Carol Bornhorst, Vice President Frank Neth, Treasurer Don Van Alen and Secretary Lew Holden
DIRECTORS ABSENT: Director Chris Christensen
STAFF PRESENT: Association Manager Kim Taylor, Superintendent Dave Delay Administrative Assistant Sonja Anderson
STAFF ABSENT:
1.0 CALL TO ORDER: A quorum being present, President Carol Bornhorst called the meeting to order at 9:00AM in the WACC Clubhouse, 111 Slim Drive.
2.0 APPROVAL OF MINUTES: Vice President Frank Neth made a motion to approve the October 28, 2011 board minutes. Secretary Lew Holden seconded the motion. Passed 4-0
Treasurer Don Van Alen made a motion to approve the November 1, 2011 board minutes pertaining to the budget. Vice President Frank Neth seconded the motion. Passed 4-0
3.0 ANNOUNCEMENTS: President Carol Bornhorst reported that Measure A failed and the fire department would be working on a Plan B. Measure A was an assessment request for association owners to support their local fire department. President Bornhorst went on to report that there will be no increases in the WACC Association annual dues in 2012.
4.0 CORRESPONDENCE: The pink correspondence binder is available in the WACC office. The current law does not require the Board to share correspondence. The Board voted to allow members access to the correspondence in the spirit of transparency.
1) 10-25-2011 Jane Staudenmayer, re: business equipment at 135 LAW DR Dick Fording reported that he had spoken to Ms. Staudenmayer about the legal aspects of retaining chemicals on private property.
2) 10-26-2011 John Wagoner, re: tree removal/landscaping request at 205 TOW
5.0 STAFF & COMMITTEE REPORTS:
A. Association Manager: Association Manager Kim Taylor reported that the November newsletter would be forthcoming. It will include the mandated documents, and both WACC and WAMWCO budgets for 2012. She also reported that the WACC and WAMWCO annual dues would be mailed out at the end of December, early January 2012.
B. Golf Course Superintendent/Facilities Manager: Superintendent Delay reported that everything has been winterized. The tennis courts would be closed soon, dependent on the snow. The tree thinning is complete and all employees have been laid off until next season.
C. Architectural Committee: Architectural Review Committee member Richard Brand reported that most of the requests in the last month have been for tree removal, with one request to build an overhang over an existing deck to prevent further water damage.
D. LAW Auxiliary: President Carol Bornhorst reported the following for Cyndy Horn. The following events are up-coming:
Christmas Dinner/Dance December 10th, 6:00PM at the Elks Lodge cost of dinner is $20.00, with a choice of ham or salmon
Christmas Brunch December 12th, 10:30AM at the Clubhouse, Christmas brunch and gift exchange
Christmas Cookie Exchange December 15th at Judy Martin’s house at 1:00PM Community Dinner January 12th at the Memorial Hall Check the bulletin board or contact Cyndy Horn for more details about these events. E. Treasurer’s Report: Treasurer Don Van Alen reported that the Operating Revenue as of October 31, 2011 is down by $33,000. This is primarily due to the Pro-Shop receipts which have declined over $23,000.00, the sales tax for Golf Cart Rental that needed to be paid to the Franchise Tax board, and $8,000 less in interest earned on the replacement reserve account. Net Income is down $36,749 from last year. This decline is attributed to the decline in Pro-Shop receipts, the extra expenses on the Golf Cart Rental program, less interest earned and payroll taxes that are $5,400 more than last year, in spite of wages being less. Treasurer Van Alen goes on to report that there would not be any increases in the WACC 2012 dues. There will be a carryover of approximately $82,000 and in 2012 the dues apportionment that goes into the reserve will increase which will help rebuild the reserve that was decreased in 2011 because dollars were used for the new irrigation project. F. Executive Session Report: President Carol Bornhorst reported that there were executive meetings on:
(1) October 27, 2011, re: bid for deck railing fabrication, possible CC&R violation/member discipline multiple properties (2) November 01, 2011, re: reviewed legal correspondence regarding possible CC&R violation/member discipline (3) November 01, 2011, re: 2nd meeting teleconference with legal regarding possible CC&R violation/member discipline
6.0 UNFINISHED BUSINESS: A. Legal Expenses: President Carol Bornhorst reported that $307.00 was incurred in legal expenses pertaining to CC&R violations. B. Updates: a. Delinquent Assessment Report: Association Manager Kim Taylor reported the following: 2010 has 4 delinquent accounts of which: 2 are the same member (Property is liened) 1 is in escrow 1 is making payments 2011 has 5 delinquent accounts of which: 2 are the same member 1 is in escrow 2 delinquent with late assessments
One member paid their dues and late fees on 11-18-2011, reducing 2011 delinquent accounts from 6 to 5.
b. Fire Wise Thinning: President Carol Bornhorst reported that she, Dale Bornhorst and Dale Knudsen went out on a Wednesday and limbed up trees on the Maidu property. There is also a need to keep working on different sections of WACC property, particularly the property between association member’s property boundary and that of the golf course.
c. Deck Railing Project: Vice President Frank Neth reported that the railing project is in progress. There has been some dry rot found, but all affected boards will be replaced.
d. Donation Guidelines: President Carol Bornhorst reported that there was a need for donation guidelines. She reported that Davis Stirling does not have any recommended donation guidelines. President Carol Bornhorst also reported that the LAWCC Auxiliary supports the fire department and the social welfare of the community. In the past WACC donations have helped the local schools. In the 2012 budget there is $1,000 set aside for donations. She suggested the following guidelines: (1) A single request may not be awarded more than 45% of the beginning total (2) Each donation request will be considered on its own merits (3) No donation may help a “single” individual but must help the greater good (4) Any dollars left at the end of the year will go back into the general fund (5) It will not be necessary to spend the entire amount annually
Vice President Frank Neth moved to approve the donation guidelines. Secretary Lew Holden seconded the motion. Passed 4:0
e. 2012 Revised Board Calendar: President Carol Bornhorst reported that the Board Calendar needed to be revised due to the meeting day change that will be starting in 2012. The monthly meetings are now on the 4th Wednesday of each month. The line item with the Suburban Propane contract renewal and the plumbing and electrical contract renewals need to be deleted as well. Secretary Lew Holden moved to approve the changes to the Board calendar. Treasurer Don Van Alen seconded the motion. Passed 4:0
7.0 NEW BUSINESS: A. Request legal draft of a renewable energy policy: After discussion it was moved by Treasurer Don Van Alen to direct legal counsel to create a renewable energy guideline policy for the association members. Secretary Lew Holden seconded the motion. Passed: 4:0 B. Policy 51 – Common Area Use Permit: President Carol Bornhorst brought to the boards attention some inconsistencies with Policy 51. After discussion, Treasurer Don Van Alen moved that Policy 51 concerning the Common Area Reservation form correlate with that of Policy 50A. The changes needed were with Item number 2 concerning the required liability insurance and Item number 6 concerning garbage removal. Liability insurance needs to cover all the dates of the reservation; it needs to be for $1,000,000.00 and name WACC as the additional insured. Item 6 needs to state that all garbage must be contained in the existing cans or removed by the person making the reservations. If garbage is left, there will be a charge of $20.00 per hour to dispose of the garbage and the cleaning deposit refund will reflect this cost. Secretary Lew Holden seconded the motion.
Passed: 4:0
C. Policy 52 – Clubhouse Use Permit: After discussion, Treasurer Don Van Alen moved to change Item number 2 of the Clubhouse Use Permit to include “evidence of insurance covering all dates the area is reserved for with a minimum coverage of $1,000,000 and naming WACC as an additional insured”. Motion was seconded by Secretary Lew Holden. Passed 4:0
D. Tree Removal/Landscaping Request – 205 Top of the West: Members at 205 TOW were requesting permission to remove a cedar tree and landscape the property between theirs and that of the WACC. The architectural committee recommended approving their request of the cedar tree removal. After discussion, Secretary Lew Holden moved to approve the same recommendation and to table the landscaping request until spring. Vice President Frank Neth seconded the motion. Passed 4:0 8.0 MEMBERS FORUM: Member Dick Fording discussed the previous Neighborhood Watch meeting and the Boards decision to help purchase six Neighborhood Watch signs. He also reported that he had been to a Public Forum on Cloud Seeding. According to the presenters there is no evidence, to date, that cloud seeding causes personal harm. Member Dick Fording also reported that Lake Almanor Propane is in the process of being sold to Amerigas. If this exchange takes place, our co-op contract with Lake Almanor Propane would be binding. 9.0 ADJOURN MEETING: President Carol Bornhorst adjourned the meeting at 11:10 AM. The next scheduled Board Meeting will be February 22, 2011 at 9 AM at the Clubhouse, 111 Slim Drive. Respectfully submitted, Lew Holden, Secretary As prepared by Sonja Anderson
Approved: ____________________________
BOARD MEETING MINUTES October 28, 2011, 9:00 AM Clubhouse, 111 Slim Drive
DIRECTORS PRESENT: President Carol Bornhorst, Vice President Frank Neth, Treasurer Don Van Alen and Secretary Lew Holden
DIRECTORS ABSENT: Director Chris Christensen STAFF PRESENT: Association Manager Kim Taylor, Superintendent Dave Delay STAFF ABSENT: Administrative Assistant Sonja Anderson 1.0 CALL TO ORDER: A quorum being present, President Carol Bornhorst called the meeting to order at 9:00AM in the WACC Clubhouse, 111 Slim Drive.
2.0 APPROVAL OF MINUTES: Secretary Lew Holden made a motion to approve the September 23, 2011 board minutes. Treasurer Don Van Alen seconded the motion. Passed 4-0 3.0 ANNOUNCEMENTS: None 4.0 CORRESPONDENCE: The pink correspondence binder is available in the WACC office. The current law does not require the Board to share correspondence. The Board voted to allow members access to the correspondence in the spirit of transparency. None 5.0 STAFF & COMMITTEE REPORTS: A. Association Manager: Association Manager Kim Taylor reported that the office has been working on delinquent accounts. 2010 has 4 delinquent accounts of which : 2 are the same member (Property is liened) 1 is in escrow 1 is making payments 2011 has 6 delinquent accounts of which: 2 are the same member 1 is in escrow 3 are delinquent with late assessments
The office is working on the 2012 budget. The WACC office hours are Tuesday, Wednesday and Thursday, 9:00AM to 2:00PM.
B. Golf Course Superintendent/Facilities Manager: Superintendent Delay reported that the golf course is still open with an honor box available for payment. The tennis courts are open as long as weather permits. The club house railing project is currently being worked on by Elite Builders.
C. Architectural Committee: Chair Tom Fullerton was unavailable to report. Kim Taylor reported that most of the requests in the last month have been for tree removal. D. LAW Auxiliary: President Carol Bornhorst reported the following for Cyndy Horn. Wine in the Pines was a great success. There were 34 dinners prepared by the Red Onion Grill. There were also baskets raffled with monies going to the fire department. In the last year the LAWCC Auxiliary has donated to the Plumas County Search and Rescue, the Butte County Wildlife, the Community Chorus and the LAW fire department. The following are up-coming events:
Halloween Potluck October 31st , 6:00PM at the Club house. Spouses are welcome and costumes are optional.
Installation of Officers November 14th, 11:00AM, St. Bernard Lodge
Christmas Dinner/Dance December 10th, 6:00PM at the Elks Lodge
Christmas Brunch December 12th, 10:30AM at the Clubhouse, Christmas brunch and gift exchange
Christmas Cookie Exchange December 15th at Judy Martin’s house
Check the bulletin board or contact Cyndy Horn for more details of these events.
E. Treasurer’s Report: Treasurer Don Van Alen reported that the Operating Revenue is down by $38,000 from last year. This is primarily due to the Pro-Shop receipts which have declined over $26,000.00, the sales tax for Golf Cart Rental that needed to be paid to the Franchise Tax board, $8,000 less in interest earned on the replacement reserve account due to much lower interest rates. Net Income is 207,000 which is $34,000 less than last year. This decline is attributed to the decline in Pro-Shop receipts, the extra expenses on the Golf Cart Rental program, less interest earned and payroll taxes that are $5,400 more than last year, in spite of wages being less.
Replacement reserve funds are at $577,000 (These dollars are used to cover the replacement of capital improvements). We are at 60% of reserve funding. This is a very strong position to be in.
F. Executive Session Report: President Carol Bornhorst reported that there were executive meetings on (1) October 12, 2011, re: Opening bids for deck railing project (2) October 14, 2011, re: Walk through of the restaurant (3) October 19, 2011, re: Opening bids for tree removal (4) October 20, 2011, re: Equipment purchases (5) October 20, 2011, re: second session on salaries (6) October 27, 2011, re: CC&R violations
6.0 UNFINISHED BUSINESS: A. Legal Expenses: President Carol Bornhorst reported that no legal expenses had been incurred. B. Updates: a. Delinquent Assessment Report: Association Manager Kim Taylor had reported earlier in the meeting her findings. It is under the Association Manager’s report 5.0A. b. Fire Wise Thinning: Superintendent Dave Delay reported that there would be approximately seventy trees taken down for fire safety, only three of which are good sized. The work will be completed on Monday, October 31st. Carol Bornhorst reported that Dale Knudsen has filed the Fire Wise for renewal paperwork. Before thinning the tree density was 196 trees per acre and after thinning it is approximately 122 trees per acre. More thinning may be needed; Dale Knudsen will keep us informed of any additional need for thinning. c. Deck railing project: Vice President Frank Neth reported that the railing project is in progress. There has been some dry rot found, but all affected boards will be replaced. The project will take about a month and a half to finish. 7.0 NEW BUSINESS: A. West Almanor Mutual Water Company: WAMWCO is requesting of WACC to split the cost of the oiling of pump road. This road runs from Dave’s shop out to the pump stations. They are requesting $639.67 which is half of the expense. Treasurer Don Van Alen reiterated his concern that oiling of the road may not help the “alligatoring” of the sides of the road and it may not be the best solution to the problem. He also wanted to know when it comes time for the road to be replaced would WACC also be asked to pay for half of the expense. WAMWCO President, Dale Bornhorst responds that a shared expense of the road replacement would be logical as both companies use this road equitably. Vice President Frank Neth moved to reimburse WAMWCO $639.67. Motion seconded by Secretary Lew Holden.
Passed: 3:0 1 Abstain – Treasurer Don Van Alen
B. Changing the monthly board meeting day: After discussion of the existing board meeting date it was moved by Treasurer Don Van Alen to change the board meetings to the 4th Wednesday of each month beginning the first meeting of 2012. Motion was seconded by Secretary Lew Holden. Passed: 4:0 C. Neighborhood Watch request: The Neighborhood Watch group would like to request a contribution towards the purchase of Neighborhood Watch signs. Vice President Frank Neth moved to contribute to the purchase of 6 Neighborhood Watch signs. Signs will be placed at the Association entrance, entrance to the boat ramp, at the recreation area, one where LAW splits at Osprey Loop, and one at the Fire Road. One sign will be kept as a spare. Treasurer Don Van Alen seconded the motion. Passed: 4:0 D. Limnology Donation Request: The formal request was never received and the item was dropped. There also needs to be a contribution criteria and policy created. It was also questioned if the LAWCC Auxiliary could help with donation requests. President Carol Bornhorst reported that there is a line item in the budget for donations in the upcoming 2012 budget with $1,000 in it. She presented a set of donation criteria. It is as follows: (1) A single request may not be awarded more than 45% of the beginning total (2) Each donation request will be considered on its own merits (3) No donation may help a “single” individual but help the greater good (4) Any dollars left at the end of the year will go back into the general fund (5) It will not be necessary to spend the entire amount annually Vice-President Frank Neth voiced his concern about spending the Associations dollars on donations. Most donations in the past have benefited the local schools. Donation requests will be deferred until there is more budget knowledge, and discussion with the Auxiliary.
8.0 MEMBERS FORUM: Member Jane Staudenmayer discussed the Board Correspondence she sent to the Board on October 25, 2011 regarding 135 LAW. There is evidence that there are pieces of business equipment and supplies visible on the property. Jane wanted to know what the Board could do about this lack of complying with the CC&R’s as we do not have a fine structure. President Carol Bornhorst addressed past CC&R violations that were corrected by discussing the violations and requesting for compliance. Jane Staudenmayer stated that she feels the board is derelict in their duties as a board because they seem to be unwilling to enforce the Association’s CC&R’s. Treasurer Don Van Alen explained the process of our reviewing CC&R violations up to and including taking the legal path. The possibilities of fines have been discussed, but it had been decided until the legislature is finished evaluating the Davis Sterling policies, the board would not spend the time making changes to the CC&Rs. 9.0 ADJOURN MEETING: President Carol Bornhorst adjourned the meeting at 10:30 AM. The next scheduled Board Meeting will be November 19, 2011 at 9 AM at the WACC Clubhouse, 111 Slim Drive. Respectfully submitted, Lew Holden, Secretary As prepared by Sonja Anderson
Approved: ______11/19/2011______________________
BOARD MEETING MINUTES September 23, 2011 9:00 AM Clubhouse 111 Slim Drive
DIRECTORS PRESENT: President Carol Bornhorst, Vice President Frank Neth, Treasurer Don Van Alen and Secretary Lew Holden
DIRECTORS ABSENT: Director Chris Christensen STAFF PRESENT: Association Manager Kim Taylor, Superintendent Dave Delay and Administrative Assistant Sonja Anderson
STAFF ABSENT: 1.0 CALL TO ORDER: A quorum being present, President Carol Bornhorst called the meeting to order at 9:00AM in the WACC Clubhouse, 111 Slim Drive. 2.0 APPROVAL OF MINUTES: Treasurer Don Van Alen made a motion to approve the August 26, 2011 board minutes with one correction. (The Pro-Shop receipts are down by $25,000 not $16,000.) Vice-President Frank Neth seconded the motion. Passed 5-0 3.0 ANNOUNCEMENTS: President Carol Bornhorst reported that Highway 32 would be opened September 23rd and Highway 70 would be down to one lane for a few more days. She also reported that Almanor West Grill’s last day of business would be September 30th. The Almanor West Grill is no longer offering dinners on Saturdays.
4.0 CORRESPONDENCE: The pink correspondence binder is available in the WACC office. The current law does not require the Board to share correspondence. The Board voted to allow members access to the correspondence in the spirit of transparency.
8/31/2011 – West Almanor Mutual Water Co. re: sealing/oiling blacktop areas.
8/31/2011 - West Almanor Mutual Water Co. re: pump 6 connection to the golf course.
5.0 STAFF & COMMITTEE REPORTS: A. Association Manager: Association Manager Kim Taylor reported that the office has been working on delinquent accounts. One property owner paid their 2011 dues, without paying the late fees. The office is also working on next year’s budget items. The WACC office hours are changing as of October 3rd, to Monday, Wednesday and Thursday, 9:00AM to 2:00PM. B. Golf Course Superintendent/Facilities Manager: Superintendent Delay reported that the boat ramp, fire road and maintenance area oiling would be done by October first. Subsequently, the boat ramp will be closed on October 1st and 2nd due to the oiling project. Maintenance has also started on the in-house tree falling within the golf course perimeter and they will be looking at bids for all the difficult tree falling that they will be unable to do in-house. There is a new golf tournament called the “Almanor Open” and it is to be held on October 8th. There are 56 players already enrolled in the tournament and the LAW golf course will be one of three courses taking part in the tournament. The golf course will be closed on October 10th for aeration. The golf course will be closing mid-October. C. Architectural Committee: Chair Tom Fullerton reported that in the last month there have been eight tree removal permits granted, one house painting request, one deck extension and one patio/retaining wall application approved. There have also been several complaints about one member that seems to be having an on-going yard sale and one member who needs to improve the way they have chosen to cover their windows for winter. D. LAW Auxiliary: President Carol Bornhorst reported the following for Cyndy Horn. The luncheon and presentation by Marilyn Gammete on September 17th was enjoyed by all who attended. The following are up-coming events: Bunco/Potluck October 7th at the Club house. Wine In the Pines October 15th at the Club house from 5:30 to 9:30. The cost is $28.00 and dinner will be served by the Red Onion. Halloween Potluck October 31st at the Club house. Spouses are welcome and costumes are optional.
E. Treasurer’s Report: Treasurer Don Van Alen reported that the Operating Revenue is down by $30,000 from last year and the net income is down by $40,000. This is primarily due to the Pro-Shop receipts which have declined over $25,000.00 (due to the late start), the sales tax for Golf Cart Rental that needed to be paid to the Franchise Tax board, less interest earned on the replacement reserve account and the theft in the Pro-shop. The Pro-Shop is making procedural changes, installing cameras, changing safe combinations, and changing the alarm code to prevent any further thefts.
F. Executive Session Report: President Carol Bornhorst reported that there were executive meetings on (1) August 26, 2011, re: Foss/Maleski and the solar array, glass work for clubhouse, neighborhood watch (2) September 12, 2011, re: Propane co-op bids opened (3) September 14, 2011, re: Reserve expenditures for golf course equipment, propane bids, clubhouse deck repair RFP, cash shortage at pro-shop (4) September 21, 2011, re: Club house deck repair RFP 6.0 UNFINISHED BUSINESS: A. Legal Expenses: President Carol Bornhorst reported that no legal expenses had been incurred. B. Updates: a. Delinquent Assessment Report: Association Manager Kim Taylor reported that to date there are two 2009 late assessments with liens on the property, three 2010 late assessments that will soon have liens and six late assessments for 2011; three of which have late fees only. b. Lake Almanor West Propane Co-op: Vice-President Frank Neth reported that four companies responded with prospective bids for the Lake Almanor West Propane Co-op. Lake Almanor Propane was awarded the five year contract. Their per gallon pricing for propane will be 60 cents above the Verifiable Wholesale Index. The tank rental will be free for the first year; there will be a $4.98 regulatory fee at each delivery and not more than a $5.50 surcharge per delivery. Participation of WACC property owners and employees is voluntary. Vice-President Frank Neth went on to thank the Board for their cooperation and help and he feels that the Co-op will benefit the Association and its members for years to come. There will be a flyer posted at each bulletin board and available upon request from the WACC office. c. Fire Wise Thinning: Superintendent Dave Delay reported that there would be approximately seventy trees taken down for fire safety, only three of which are good sized. The work would be completed by the end of October.
7.0 NEW BUSINESS: A. Aaron Seandel – Water Quality Presentation: Mr. Seandel opened by thanking the Association for their donation of $3.00 per lot to their non-profit program. The Lake Almanor Water Quality Committee is now an official committee approved by the County Board of Supervisors. He went on to report that the lake temperature is on the rise (2-3 degrees) due to pollutants that change the percent of dissolved oxygen levels, and increase the amount of blue and green algae and plankton. Dr. Gina Johnston from Chico State has done the sampling of the lake since 2009. The cost of the sampling is approximately $11,000 annually. A complete report is available at the WACC office.
8.0 MEMBERS FORUM: Fire Chief Randy Fluke reported that the fire department has a new Bob Cat tractor. The old tractor was costing the fire department approximately $2,000 annually. The new Bob Cat has a snow blower on the front and was about $15,000 less expensive than a Kubota. He also went on the report that Measure A information would be forthcoming to the Association’s registered voters. Measure A will be in “mail in” ballot form. In mid-October the fire department will be offering a Q&A at the fire station for those who have questions concerning Measure A. Watch for flyers to be posted at the bulletin boards for further information. Dick Fording spoke in support of Measure A. He reported that the dollars are needed for the fire department to function in the way in which it has in the past. Mr. Fording also spoke about the lack of signage within the Association. He encourages members to post house numbers above snow levels and visible so that emergency crews may find you. He also reported that the fire department sells the green metal signs for a nominal fee. Linda Hiltunen questioned the day of the Board meetings. President Carol Bornhorst responded that Friday’s had been selected as meeting days because it was in the best interest of several Board members. Bob Garate reported on the Neighborhood Watch. The Neighborhood Watch’s now has 64 members. The next meeting is October 19th at 6:30PM at the Fire Hall. Everyone is welcome to come and participate. 9.0 ADJOURN MEETING: President Carol Bornhorst adjourned the meeting at 10:30 AM. The next scheduled Board Meeting will be October 28, 2011 at 9 AM at the WACC Clubhouse, 111 Slim Drive. Respectfully submitted, Lew Holden, Secretary As prepared by Sonja Anderson
Approved: ________Oct. 28, 2011___________
BOARD MEETING MINUTES August 26, 2011 9:00 AM 111 Slim Drive
DIRECTORS PRESENT: President Carol Bornhorst, Vice President Frank Neth, Treasurer Don Van Alen, Secretary Lew Holden, and Director Chris Christensen. DIRECTORS ABSENT: STAFF PRESENT: Association Manager Kim Taylor, Superintendent Dave Delay, and Administrative Assistant Sonja Anderson.
STAFF ABSENT: 1.0 CALL TO ORDER: A quorum being present, President Carol Bornhorst called the meeting to order at 9:00AM in the WACC Clubhouse, 111 Slim Drive. 2.0 APPROVAL OF MINUTES: Vice President Frank Neth made a motion to approve the July 22, 2011 board minutes. Director Chris Christensen seconded the motion. Passed 5-0 Vice-President Frank Neth made a motion to approve the July 27, 2011 board minutes. Secretary Lew Holden seconded the motion. Passed 5-0 3.0 ANNOUNCEMENTS: President Carol Bornhorst reported that the Facility Tour took place on August 12th. Board members and Superintendent Dave Delay looked at all areas of the association and compared the reserve study maintenance records to the actual maintenance needs of the association. The entire report will be available at the WACC office upon request. The restaurant railing is one of the items that need to be repaired/replaced this year. Bids are being requested from contractors.
4.0 CORRESPONDENCE: The pink correspondence binder is available in the WACC office. The current law does not require the Board to share correspondence. The Board voted to allow members access to the correspondence in the spirit of transparency. There have not been any correspondent requests for the last month. 5.0 STAFF & COMMITTEE REPORTS: A. Association Manager: Association Manager Kim Taylor reported that the office has been working on delinquent accounts with little success. Liens on properties are fourth coming. The WACC office hours are changing as of September 6th, to Monday through Thursday 9:00AM to 2:00PM.
B. Golf Course Superintendent/Facilities Manager: Superintendent Delay reported that the entire golf course and driving range are now under a computer controlled irrigation system. Sprinkler heads on the 4th and 5th fairway are getting some final adjustments. The boat ramp, fire road and maintenance area are in need of oiling, and he is waiting for the bids to come in on them. Maintenance will also be moving the sand that was put at the waters edge this spring. There are 2 golf tournaments forthcoming the one for Chester High School Golf, and the Almanor Open where the LAW golf course will be one of three courses in the tournament.
C. Architectural Committee: Chair Tom Fullerton was unavailable to report. Fire Chief Randy Fluke reported that the annual letter for required yard cleanup/maintenance has been sent out to individual property owners that need to further maintain their property. A permit is not needed for yard maintenance if the property owner has received a letter from the fire department.
D. LAW Auxiliary: Cyndy Horn reported that the following events would take place:
Auxiliary Meeting September 19th at West Almanor Grill at 10:30AM - Marlyn Gammet will speak about raptors and birds of prey.
Bunco Night - has been postponed until October. Information will be forth coming.
Cindy also reported that the Garage/Yard Sale held on July 30th was a great success and 20 homes participated. Hot August Nights held on Aug. 20th was also a wonderful success. Over 150 people took part in this event.
E. Treasurer’s Report: Treasurer Don Van Alen reported that the Operating Revenue is down by $24,000 from last year and net income is down by $28,000. This is primarily due to the Pro-Shop receipts which have declined over $25,000. This decline is due the long winter season and the late start time. F. Executive Session Report: President Carol Bornhorst reported that there were executive meetings on (1) July 5, 2011, re: Pro Shop theft and the proposed Almanor West Propane Co-op contract. (2) July 22, 2011, re: Pro Shop theft, plumbing and electrical annual contract quotes, the security contract, and the Foss/Maleski Solar Voltaic installation. (3) August 19, 2011, re: Foss/Maleski Solar Voltaic installation and the proposed propane co-op.
6.0 UNFINISHED BUSINESS: A. Legal Expenses: President Carol Bornhorst reported that no legal expenses had been incurred. B. Updates: a. Golf Course Irrigation Replacement Project: Superintendent Dave Delay reported that only the fine tuning was left on the new irrigation system. There is one lightning rod per every fifteen sprinkler heads. The rods are made of copper and are eight feet in the ground. Superintendent Delay also report that there were no change orders made on the project and not one hour of overtime. b. Delinquent Assessment Report: Association Manager Kim Taylor reported that all delinquent accounts are as stands. No new payments have been made. c. Restaurant: President Carol Bornhorst reported that the Almanor Food’s partnership paperwork has been approved by the State and is currently at ABC. The restaurant is reducing their dinner hours to Saturdays only from 9:00AM to 5:00PM. Reservations are recommended. d. Lake Almanor West Propane Co-op: Vice-President Frank Neth reported that bid requests are out to Staub Energy, Lake Almanor Propane, Amerigas, and Suburban Propane for propane co-op bids. These businesses have until September 9th to submit their 5 year proposal. They have been asked to base their pricing on the Verifiable Wholesale Index rate. Participation of WACC property owners and employees will be voluntary.
7.0 NEW BUSINESS A. Appoint Architectural Committee: President Carol Bornhorst reported that the architectural committee will be: Mr. Tom Fullerton - Chair Mr. Richard Brand - Member
8.0 MEMBERS FORUM: Fire Chief Randy Fluke reported that August 28th will be the 4th Annual Fire Department fundraiser dinner. Tri-tip and chicken will be served at 5:00PM at the cost of $15.00 per person. Tickets will be available to the Fire Hall. The WACC Auxiliary will be supplying the deserts. Approximately 120 dinners will be served. Randy also reported that a letter would be mailed to all registered voters of the association concerning the upcoming fire assessment. Randy also reported on the Governor's proposal of up to a $150 per lot assessment to help fight fires throughout the state. He went on to report that the county board of supervisors is currently fighting this proposal and the final outcome is unknown. Bob Garate reported on the Neighborhood Watch meeting that was held on August 25th. The Watch's goal is to have at least 50 people to participate in the phone tree. Currently there are approximately 39 members. The next meeting is September 21st at 6:30PM at the Fire Hall. Everyone is welcome to come and participate.
Greta Wing publically thanked Mr. Greg McIntire and Superintendent Dave Delay for doing such a great job of taking care of the Recreation area and tennis courts. 7.0 ADJOURN MEETING: President Carol Bornhorst adjourned the meeting at 10:00 AM. The next scheduled Board Meeting will be September 23, 2011 at 9 AM at the WACC Clubhouse, 111 Slim Drive. Respectfully submitted Lew Holden, Secret As prepared by Sonja Anderson Approved: ____as corrected, Sept. 26, 2011________________
BOARD MEETING MINUTES July 22, 2011 9:00 AM 111 Slim Drive
DIRECTORS PRESENT: President Carol Bornhorst, Vice President Frank Neth, Treasurer Don Van Alen, Secretary Lew Holden, and Director Chris Christensen. DIRECTORS ABSENT: STAFF PRESENT: Association Manager Kim Taylor, Superintendent Dave Delay, Manager Aaron Baker, and Administrative Assistant Sonja Anderson.
STAFF ABSENT: 1.0 CALL TO ORDER: A quorum being present, President Carol Bornhorst called the meeting to order at 9:00AM in the WACC Clubhouse, 111 Slim Drive. 2.0 APPROVAL OF MINUTES: Treasurer Don Van Alen made a motion to approve the June 24, 2011 board minutes. Secretary Lew Holden seconded the motion. Passed 5-0 Vice-President Frank Neth made a motion to approve the July 5, 2011 board minutes. Treasurer Do Van Alen seconded the motion. Passed 5-0 3.0 ANNOUNCEMENTS: President Carol Bornhorst reported that the times and place of the presentation on Grebes would be posted in the Pinecone Telegraph. There was also discussion and a decision to have a special Board meeting concerning the variance request at 149 Slim Drive. the walkabout was set for Tuesday the 26th at 2:30PM and the special Board meeting was set for Wednesday, July 27 at 9:00AM at the Club House, 111, Slim Drive.
4.0 CORRESPONDENCE: The pink correspondence binder is available in the WACC office. The current law does not require the Board to share correspondence. The Board voted to allow members access to the correspondence in the spirit of transparency. (1) 06/27/2011 - Rolland Barbara, re: request to waive late and rebilling fees for late annual dues. (2) 6/29/2011 - Plumas County Search and Rescue, re. donation request. (3) 7/04/2011 - Horn, Dick & Cindy, re. request to use fill dirt from the green belt. (4) 7/13/2011 - Harmon, Bud, re: request to build a new garage. (5) 7/15/2011 - Santoni, Chuck & Linda, re: request for fence variance. 5.0 STAFF & COMMITTEE REPORTS: A. Association Manager: Association Manager Kim Taylor reported that the office has been working on delinquent accounts with little success.
B. Golf Course Superintendent/Facilities Manager: Superintendent Delay reported that the sand that was paid for by the Auxiliary was spread at the water's edge. The lock on the gate at the boat ramp had to be replaced because it was broken. The new irrigation system is installed and maintenance is working on the Punch list. The old irrigation system is being torn out of the ground. The nets at the tennis courts are being replaced for free. Driving range will be closed Monday, 7/25/2011.
C. Architectural Committee: Chair Tom Fullerton reported there were nine application requests: six for tree removal, one for roof and porch repair, one for a new garage that the Board would be looking at and one for a fence that the Board would be looking at also.
D. LAW Auxiliary: Cyndy Horn reported that the following events would take place:
Garage/Yard Sale July 30 - Members are encouraged to participate. A master map will be available at the gate. Hot Aug. Nights Aug 20th - 5:30PM, to be held at the Rec. area. DJ Buzz Barrett will provide the music. Mike Angelis will cater the dinner. Tri-tip or chicken will be available for $20.00 Auxiliary Meeting September 19th - at West Almanor Grill. There will be a speaker to talk about raptors and birds of prey. Bunco Night has been postponed until October. Information will be forth coming.
E. Treasurer’s Report: Treasurer Don Van Alen reported that the Operating Revenue and other income are down by $18,126. This is primarily due to the Pro-Shop receipts which has declined $16,233. This decline is due to the long winter season and the late start time. The Net Income is down as well due to the Pro-Shop decline in revenue. There has been $466,517 spent so far on the Golf Course Irrigation project. There should be another $121,000 in expenses for this project prior to its completion.
F. Executive Session Report: President Carol Bornhorst reported that there was an executive meeting on June 24th, 2011, re. Foss Solar Voltaic installation and the Almanr West Propane Co-op contract.
6.0 UNFINISHED BUSINESS: A. Legal Expenses: President Carol Bornhorst reported that the following legal expenses had been incurred: $251.86, re. Foss Solar Voltaic installation and the Propane Co-op contract. $858.87 re. filling and recording fees and judgments against delimquent accounts.
B. Updates: a. Golf Course Irrigation Replacement Project: Superintendent Dave Delay reported that the new irrigation system was in the ground and running great. The consultant, American Landscape and Dave Delay will walk the golf course within the next week and make sure all sites are working to their maximum. b. Delinquent Assessment Report: Association Manager Kim Taylor reported that the 2011 annual dues were mostly collected with the exception of 1 home owner on a payment plan, 2 with filed liens, and 1 with just late fees owed. For 2010 and 2009 there are three unpaid annual dues. Manager Taylor is making final phone calls prior to proceeding to small claims court. c. Restaurant: President Carol Bornhorst reported that the Almanor Food’s partnership paperwork has been approved by the State and is currently at ABC. The restaurant is open Monday through Thursday 10AM to 5PM, Friday and Saturday from 8AM to 9PM and and on Sunday from 9AM to 5PM. d. New Board Officers: New Board officers are as follows for 2011-2012 Member at Large - Chris Christensen Treasurer - Don Van Alen Secretary - Lew Holden Vice-President - Frank Neth President - Carol Bornhorst 7.0 NEW BUSINESS A. Request to use fill dirt from Green Belt. A request was made by Association members to use the fill dirt from the greenbelt. After discussion, Vice-President Frank Neth moved to keep the dirt untill all projects are completed by maintenance; if there is dirt left over after all projects are finished then further discussion would take place with a policy being set for distribution or use by individual association members. Seconded by Director Chris Christensen. Passed 4:0 Treasurer Don Van Alen abstained.
B. Horn request to use fill dirt from green belt: Discussion was not needed due to the prior vote on usage of dirt from the green belt.
C. Santoni variance request: President Carol Bornhorst reported that there was a request from the Santoni's to build a solid fence, 5 to 8 feet tall to use as a screen. After discussion, Treasurer Don Van Alen moved to approve the Architectural Committee's recomendation which was to deny the request as the request did not confrom to board policies and the CC&R's. Seconded by Vice-President Frank Neth. Passed 5.0
D. Plumas County Search and Rescue donation request: Treasurer Don Van Alen moved to deny the donation request for lack of policy. In the same motion, he requested that the Plumas County Search & Rescue information be put in the newsletter and on the Pinecone so that individuals may make a personal donation. He also requested that policy be developed for donation requests. Seconded by Direction Chris Christenses. Passed 5:0
E. 2011-2012 Board meeting calendar: The facilities tour was changed to Friday, August 12th at 8:00AM. Treasurer Don Van Alen moved to approve the amended calendar. Director Chris Christensen seconded the motion. Passed 5:0
F. Pro-Shop break-in/theft: President Carol Bornhorst reported that there ws a break-in at the Pro-Shop over the July 4th weekend. $4,000 to $5,000 was taken. There was a report made to the Plumas County Sheriff's Department. The operation management procedure has been evaluated and changed accordingly. A decision as to whether or not to turn the claim in to the insurance company is still being discussed.
G. Lake Almanor West Propane Co-op: Vice-President Frank Neth reported that the Associuation's Propane Co-0p contract needs to be updated. Treasurer Don Van Alen moved to solicit a 5 year contract from available supplier's a residential propane bid to be indexed to the wholesale rates, with Vice-President Frank Neth and Director Chris Christensen to look at the contracts and bring back to the board their recommendations. The board will then bring their recommendations to the Acssociation. Participation would be on a individual voluntary basis. Vice-President Frank Neth seconded the motion. Passed 5:0
8.0 MEMBERS FORUM: Cindy Horn asked for clarification concerning their request for a rock wall at their residence. President Bornhorst reported that the request had been approved. Charles Priddy asked for clarification concerning solar panels. President Carol Bornhorst reported that solar panels were the choice of individual Association members. The Association is not installing solar panels for thir use. Lorraine Berry thanked the board pubically for all of their service and volunteer time. She also requested clarity about installing a solar panel at one's residence. Mary Priddy asked if there was a policy or procedure for association members that are not maintaining their property.
9.0 ADJOURN MEETING: President Carol Bornhorst adjourned the meeting at 10:05 AM. The next scheduled Board Meeting will be August 26, 2011 at 9 AM at the WACC Clubhouse, 111 Slim Drive. Respectfully submitted Lew Holden, Secretary As prepared by Sonja Anderson Approved: _____as of Aug. 26 2011_______________
BOARD MEETING MINUTES July 27, 2011 9:11 AM 111 Slim Drive
DIRECTORS PRESENT: President Carol Bornhorst, Vice-President Frank Neth, Secretary Lew Holden, Treasurer Don Van Alen. DIRECTORS ABSENT: Director Chris Christensen STAFF PRESENT: Association Manager Kim Taylor OTHERS PRESENT: Tom Fullerton, Architectural Committee, Richard Brand, Architectural Committee 1.0 CALL TO ORDER: A quorum being present, President Bornhorst called the meeting to order at 9:11AM in the WACC Clubhouse, 111 Slim Drive.
2.0 HARMON VARIANCE REQUEST: This meeting is to consider an appeal by the Harmon’s of an Architectural Committee decision to deny approval of plans showing an engineered retaining wall extending into the front and side 15' setback areas. Members of the WACC board along with Architectural Committee members visited the Harmon property at 149 Slim Drive to review the submitted plans for the retaining wall.
There was extensive discussion regarding the options. Treasurer Van Alen made a motion to deny the appeal of the Architectural committee denial to put an engineered structure in the setback (retaining wall). Further, he motioned to allow a rock wall and grant a variance if the wall had to be more than 6’ in height. President Bornhorst requested a call for a second. As there was not a second, the motion failed.
Vice-President Neth made a motion to grant the variance for the retaining wall to be in the setback per the submitted plans if the engineered wall was covered with decorative rock. President Bornhorst requested a call for a second. As there was not a second, the motion failed.
Further discussion ensued between the Board of Directors, Architectural Committee and the Harmon’s and their contractor to try to clarify issues and find a solution.
Vice-President Neth made another motion to grant the Harmon variance request to put the retaining wall from the corner of the garage at the angle shown on the plans with decorative rock or landscaping rock around the concrete or cinderblock. Lew Holden seconded the motion. 3 YEAS 1 NAY (Treasurer Van Alen)
3.0 MEMBER’S FORUM: No discussion. Meeting adjourned: 10:20 a.m. Respectfully submitted by: Lew Holden, Secretary Prepared by Kim Taylor Approved:____August 26th, 2011____________________
BOARD MEETING MINUTES July 5, 2011 9:00 AM 111 Slim Drive
DIRECTORS PRESENT: President Don Van Alen, Vice President Frank Neth, Secretary Carol Bornhorst, Director Lew Holden and Director Chris Christesen. DIRECTORS ABSENT: All Members were present
STAFF PRESENT: Association Manger Kim Taylor and Administrative Assistant Sonja Anderson STAFF ABSENT: Superintendent Dave Delay
1.0 CALL TO ORDER: A quorum being present, President Don Van Alen called the meeting to order at 9:00 AM in the WACC Clubhouse,, 111 Slim Drive.
2.0 READING OF THE OFFICER DESCRIPTIONS: President Don Van Alen read the officer descriptions out of the Association Bylaws.
3.0 NOMINATIONS: 1. PRESIDENT: A nomination was made by Frank Neth for Chris Christesen to be President. Seconded by Don Van Alen. There was also a nomination made by Carol Bornhorst for herself to run as President. Lew Holden seconded this nomination. After discussion the office of President was put to vote and Carol Bornhorst was voted in as the new president. Passed 3:2
2. VICE-PRESIDENT: A nomination was made by Chris Christensen for Frank Neth for Vice-President. Seconded by Don Van Alen. Carol Bornhorst nominated Lew Holden and motion fails for lack of second. With no further opposition Frank Neth was voted in as vice-president. Passed 4:1. Carol Bornhorst abstained.
3. SECRETARY: A nomination was made by Chris Christensen for Lew Holden for Secretary. Seconded by Frank Neth. Passed 5:0.
4. TREASURER: A nomination was made by Frank Neth for Don Van Alen for Treasurer. Seconded by Chris Christensen. Passed 5:0.
5. MEMBER AT LARGE: Chris Christensen becomes Member at Large. A vote was unnecessary.
4.0 CLOSING: Outgoing President Don Van Alen thanked Bill Pahland for his services on the Board.
5.0 ADJOURN: Meeting is adjourned at 9:27 AM.
Respectfully submitted, Lew Holden, Secretary As prepared by Sonja Anderson
Approved: July 22, 2011
DRAFT WEST ALMANOR COMMUNITY CLUB ANNUAL MEETING July 2, 2011 Rec. Area
DIRECTORS PRESENT: President Don Van Alen, Secretary Carol Bornhorst, Treasurer Bill Pahland and Vice President Frank Neth DIRECTORS ABSENT: Director Chris Christensen
STAFF PRESENT: Association Manger Kim Taylor STAFF ABSENT: Administrative Assistant Sonja Anderson and Superintendent Dave Delay
1.0 OPENING REMARKS/INTRODUCTIONS: President Don Van Alen introduced the board members.
2.0 CALL TO ORDER: A quorum being present, President Don Van Alen called the meeting to order at 1030 AM.
3.0 PROOF OF NOTICE: No date of record was set as there was not an election needed.
4.0 APPROVAL OF MINUTES: Bob Sloan moved to approve the July 3, 2010 minutes. Frank Neth seconded the motion. Passed by voice vote.
5.0 ANNOUNCEMENTS: President Van Alen reported that there would be a meeting of the board on July 5, 2011 at 9:00 AM at the Clubhouse for the election of officers.
6.0 COMMITTEE REPORTS A. Association Manager: Association Manager Kim Taylor reported that there have been more changes of ownership in the West Almanor Community Club than anywhere else in the Almanor basin. A local realtor said WACC property values have also held their value better than anywhere else in the Almanor basin. This is due to the diligence of the West Almanor Community Club boards in upholding the CC&R's and the integrity of what the Association stands for. Kim also reported that she has been working for the Association for four years. B. Golf Course Superintendent/Facilities Manager: Superintendent Dave Delay reported that after a long winter everything was up and running. There was sand put at the waters edge to create a swim area, paid for by the Auxiliary, and then the lake level was raised and the sand is currently underwater. The Irrigation Project is projected to be completed July 22nd. C. Architectural: Tom Fullerton reported that there were 35 tree removal requests, 9 setback requests, 4 garage plan requests, 5 deck remodel requests, 1 bathroom addition request, 2 house requests, 1 fence request and 6 complaints made to architectural. D. LAW Auxiliary: Cyndy Horn reported that the Auxiliary contributed $5,000 towards the thermal imaging camera the fire department needed to seek out hidden hot spots and unseen people in burning buildings. She also reported on the following upcoming events. Ice Cream Social July 2nd immediately following the annual meetings. Garage/Yard Sale July 30th - members encouraged to participate. This is a service to the community and helps to keep the constant garage sale signs from going up throughout the summer. Advertised times will be 8:00 AM to 12:00 PM. Hot August Nights August 20th - 5:30 PM DJ Buzz Barrett is providing the music. Tri-tip ad chicken dinner available for $20.00. Please make reservations by August 17th. It will be held at the Rec. area. Cyndy Horn also reported that Needles and Pins would start meeting at the Rec. area every Tuesday from 10:00 - 12:00 AM for chatting and working on sewing projects. She also reported that the Auxiliary has been very pleased with the Lake Almanor Grill. She also encouraged other members to support them. E. Treasurer's Report: Treasurer Bill Pahland reported that WACC has two operating budgets: one for day to day operations and one for the reserve acccount. The reserve account is funded to replace existing capital improvements as they wear out. In 2010 the reserves helped pay for the Long Iron mailboxes an mailbox structure, helped fund the new irrigation system and replacement of golf course equipment. The cost of the irrigation system is expected to be approximately $600,000. A budgeted 2011 expense was to be the revision of the Governing Documents. Due to a revamping of the Davis Stirling Act , it has been decided to wait on this revision until the Davis Stirling Act is completed. The Board has decided to stay with Berding and Weil Co.
7.0 EXCESS INCOME There was a show of hands voting the Resolution of Excess Income to roll over into the coming year. Resolution passes unanimously.
8.0 FIRE CHIEF - RANDY FLUKE: Bob Garate reported for Randy Fluke. He reported that all open burning has been suspended until further notice. Also, the Reduction of Fuel clean-up has been going very well. Reduction of Fuel clean-up is the clean-u[ of our lot or residence to reduce the spread of fire. There was also a request for donations of firewood for the Fire Department. The Fire Department would like log lengths no longer than 6 feet or rounds cut into 16 inch lengths.
9.0 RATIFICATION OF ACTIONS: 1. Sept 2010 - Approved recommendation from community for CC&$/Bylaw Revision 2. Fall 2010 - Completed new mailbox structure on Long Iron 3. October 2010 - Contracted with American Landscaping to replace the golf course irrigation system 4. October 2010 - Community received Firewise Community designation 5. May 2011 - Settled and closed the Hartigan lawsuit 6. April 2011 - Executed restaurant agreement 7. April 2011 - SOE was put on permanent hold Mr. Cal Deurloo made the motion to ratify the actions of the board. Mr. Bob Sloan made the second. Motion passes unanimously.
10.0 MEMBERS FORUM: Mr. Johnson of 90 Goose Bay View asked why there wasn't a opportunity to ask questions about the excess income being rolled over in operations.
Mr. Dick Horn of 345 Maidu reported that he is a volunteer fireman and wanted to let everyone know the details of of the upcoming assessment being proposed to support the fire department.
11.0 INTRODUCTION OF NEW BOARD MEMBERS: President Don Van Alen publicly thanked Bill Pahland for his 4 years of service and thanked Director Chris Christensen for returning for a second term. He also introduced the new board member, Lew Holden.
12.0 ADJOURN MEETING: President Don Van Alen reported that the Board Meeting to elect officers will be at the Clubhouse at 9 AM on July 5, 2011, and the next scheduled Board meeting will be at the Clubhouse at 9 AM o July 22, 2011. All are welcome to attend. President Don Van Alen adjourned the meeting at 11:15 AM.
Respectfully submitted, Carol Bornhorst, Secretary As prepared by Sonja Anderson
Approved:
BOARD MEETING MINUTES June 24, 2011 9:00 AM 111 Slim Drive
DIRECTORS PRESENT: President Don Van Alen, Secretary Carol Bornhorst, Treasurer Bill Pahland and Chris Christesen. DIRECTORS ABSENT: Vice President Frank Neth
STAFF PRESENT: Association Manger Kim Taylor and Administrative Assistant Sonja Anderson. STAFF ABSENT: Superintendent Dave Delay
1.0 CALL TO ORDER: A quorum being present, President Don Van Alen called the meeting to order at 9:00 AM in the WACC Clubhouse, 111 Slim Drive.
2.0 APPROVAL OF MINUTES: Treasurer Bill Pahland made a motion to approve the May 27, 2011 board minutes. Secretary Carol Bornhorst seconded the motion. Passed 3-0.
3.0 ANNOUNCEMENTS: President Don Van Alen reported that the annual meeting will be held on July 2nd. Social and sign-in is at 10:00 AM, with the WACC meeting starting at 10:30AM and the WAMWCo. meeting directly following. The Auxiliary will sponsor an Ice Cream Social, free to all nAlmanor was at 4,494 feet and PG&E would allow it to up an additional foot which would put it to capacity.
4.0 CORRESPONDENCE: The pink correspondence binder is available in the WACC office The current law does not require the Board to share correspondence. The Board voted to allow members access to the correspondence in the spirit of transparency. (1) 05/26/2011 - Phillips, Don re: tree removal request on golf course property at 322 Maidu.
5.0 STAFF AND COMMITTEE REPORTS A. Association Manager: Association Manager Kim Taylor reported that an election would not be necessary because there were two applicants to fill the two vacant board positions. This saved the association money in postage and staff hours. The office has also been working on delinquent accounts. The Directors and Officers insurance was renewed by the same insurance company; Liability Insurance Underwriters Inc. Starting July 5th the office will be open weekdays from 9:00 AM to 5:00 PM.
B. Golf Course Superintendent/Facilities Manager: President Don Van Alen reported for Superintendent Delay: Sand, paid for by the Auxiliary, was spread at the waters edge, and then the lake level came up, submerging the sand. There have been two graffiti attacks at the rec. area. Bob Garate, the security guard, will break-up his work day in an attempt at deterring the vandalism. The swim area and diving dock are in place with ropes ad buoys.
C. Architectural Committee: Chair Tom Fullerton reported that there were ten application requests: seven for tree removal, one for set-back verification ad two complaints of debris at a neighboring lot. Tom also reported, as the Director of the Service District that on June 25th there would be a Open House at the fire hall from 9:00 AM to 3:00PM. At 10:00AM and 2:00PM there would be a tax assessment presentation, at 11:30 AM ad 2:30 PM there would be fire extinguishers' checking and refilling, and at noon there would be a BBQ.
D. LAW Auxiliary: Cyndy Horn reported that the Auxiliary board met at the Almanor West Grill to discuss restaurant needs. Their requests will be discussed at the July 11th meeting. Cyndy also reported that the following events will take place: Hoedown June 27th 10:30 AM to 11:45 AM A western wear event, with Bocce Ball lessons and lunch at the Grill. Bunco Night August 7th and September 11th. Ice Cream Social July 2nd immediately following the annual meetings. Garage/Yard Sale July 30th - members encouraged to participate. A master map will be available at the entrance. Hot August Nights August 20th - 5:30 PM DJ Buzz Barrett providing the music. Tri-tip ad chicken dinner available for $20.00.
E. Treasurer's Report: Treasurer Bill Pahland reported that revenue is down approximately $39,000. Cost of Sales is down approximately $9,000, Overhead Expenses are down approximately $3,500 and Net Operating Income is down approximately $26,000. The Operating Fund CD will be mature on June 17th and he recommended reinvesting $50,000 into the Plumas Bank Money Market and adding $40,000 to the Cal First National Bank Money Market. Secretary Carol Bornhorst so moved, and the second was made by Director Christensen. Passed 3-0.
F. Executive Session Report: Nothing to report.
6.0 UNFINISHED BUSINESS A. Legal Expenses: Association Manager Kim Taylor reported that there was $236.00 in legal expenses concerning an architectural matter. B. Updates: a. Litigation: A Mandatory Settlement Conference was held on June 15th. A settlement of $900,000 was tentatively agreed upon. The Hartigan party has a five day extension to agree to the terms. b. Golf Course Irrigation Replacement Project: President Van Alen reported for Dave Delay. The project is tentatively scheduled to be finished by mid-July. Work is currently taking place on 8 and work will be halted from July 1st to July 5th for the 4th of July holiday. c. Delinquent Assessment Report: Association Manager Kim Taylor reported that for 2010 annual dues were mostly collected with the exception of 1 home owner on a payment plan, 2 with filed liens, and 3 in which she is having trouble serving papers on. For 2011 there are 8 with unpaid dues, all of which will be getting small claims papers served to them. One homeowner will be requesting that late fees be rescinded. d. Restaurant: President Don Van Alen reported that the Alamanor West Grill's menu is on the Pinecone and bulletin boards. They are open Monday through Thursday 10AM to 5PM, Friday and Saturday from 8AM to 9PM and on Sunday from 9AM to 5PM. Dinners are no longer served on Tuesday evenings. The menu is posted on the WACC website: www.lakealmanorwest.org.
7.0 NEW BUSINESS: A. Request for Tree Removal on Golf Course - 322 Maidu: A request was made by Don Phillips of 322 Maidu to pay to remove trees that are on golf course property. After discussion, it was motioned by Treasurer Bill Pahland to allow Mr. Phillips to remove the 10 inch in diameter or less trees that are marked by the architectural committee at his expense. Limbing up to 6 foot on remaining trees is also permissible. In the fall, Mr. Phillips and a registered forester will go out after the other work is completed and will come back to the architectural committee and boar for approval of further tree removal. Second made by Director Chris Christensen. Passed 3-0.
B. Date for Board Meeting to Elect Officers: New directors will be announced in at the annual meeting on July 2nd at 10:30 AM. It was moved by Secretary Carol Bornhorst to hold the next board meeting on July 5th at 9:00 AM at the Club house to elect officers. Seconded by Director Chris Christensen. Passed 3-0.
C. 2012 Membership Meeting: Treasurer Bill Pahland moved to have the 2012 Membership meeting on July 7, 2012 at the rec. area. Seconded by Secretary Carol Bornhorst. Passed 3-0.
D. Aaron Seandel -- Almanor Basin Watershed Advisory Committee: Report was postponed because Aaron Seandel was unable to attend the meeting.
8.0 MEMBERS FORUM Gary Hiltunen reported that the walking trail at Slim Drive needs to be cleaned. President Don Van Alen offered to talk to Superintendent Dave Delay for him.
Bob Garate reported that there is a Neighborhood Watch program available for housing developments and he would be willing to investigate the different options. He will get back to WACC with further details.
President Don Van Alen thanked Treasurer Bill Pahland for his 4 years of service on the board. He also thanked him for taking on extra work, and being a good communicator. Treasurer Bill Pahland will be missed.
9.0 ADJOURN MEETING: President Don Van Alen adjourned the meeting at 10:45 AM.
The next scheduled Board Meeting will be July 22, 2011 at 9 AM at the WACC Clubhouse, 111 Slim Drive.
Respectfully submitted, Carol Bornhorst, Secretary As prepared by Sonja Anderson Approved: July 22, 2011
BOARD MEETING MINUTES May 27, 2011 9:00 AM 111 Slim Drive DIRECTORS PRESENT: Vice President Frank Neth, Secretary Carol Bornhorst, Treasurer Bill Pahland and Director Chris Christensen.
DIRECTORS ABSENT: President Don Van Alen STAFF PRESENT: Superintendent Dave Delay, Association Manager Kim Taylor and Administrative Assistant Sonja Anderson.
STAFF ABSENT: All Staff Present 1.0 CALL TO ORDER: A quorum being present, Vice-President Neth called the meeting to order at 9:02 AM in the WACC Clubhouse, 111 Slim Drive.
2.0 APPROVAL OF MINUTES: Secretary Carol Bornhorst made a motion to approve the April 22, 2011 board minutes. Director Chris Christensen seconded the motion. Passed 3-0.
3.0 ANNOUNCEMENTS: Vice-President Frank Neth reported that the annual meeting on July 2nd would start at 10:30 AM in the rec. area. Directly after the meeting the Auxiliary will sponsor an Ice Cream Social, free to all members.
4.0 CORRESPONDENCE: The pink correspondence binder is available in the WACC office. The current law does not require the Board to share correspondence. The Board voted to allow members access to the correspondence in the spirit of transparency. (1) 04/27/2011 – Staudenmayer, Jane re: illegal structure on property line.
5.0 STAFF & COMMITTEE REPORTS: A. Association Manager: Association Manager Kim Taylor reported that late dues are down by 50%, compared to 2010. To date there are 11 assessments unpaid – 1 will be paid in escrow and the balance of the accounts will go to small claims court unless paid by June 4, 2011.
B. Golf Course Superintendent/Facilities Manager: Superintendent Delay reported that things have been slow due to weather. The golf course is open and the swim area will be open soon. The awning is up at the restaurant, and the rock wall is done including the sod. The irrigation computer system is being worked on and it is going to be easy to run. The dock is in at the boat ramp and security will be back to work on Memorial weekend.
C. Architectural Committee: Association Manager Kim Taylor reported in Mr. Richard Brand’s absence that there were four application requests: one for a new roof & dog run, one for a deck replacement, another for a new composition roof and finally one for tree removal.
D. LAW Auxiliary: Secretary Carol Bornhorst reported in Cyndy Horn’s absence that at the May meeting at the Elks Lodge there was a speaker from Search and Rescue. In June there will be a “Hoedown in the Rec.” area and there will also be Hot August Nights in August.
E. Treasurer’s Report: Treasurer Bill Pahland reported that revenue is down compared to last year by over $28,000 due to reallocation of the annual assessments and the annual assessments coming in slower. He also reported that expenses are also down compared to last year. The reserves are up from increased assessment allocations by $24,000. Currently the reserve is at $892,592 but the association expects to spend approximately $401,000 this year on projects such as the irrigation system and the rock wall. It is expected that the reserve will be funded at about 55% by the end of the year.
F. Executive Session Report: Vice President Frank Neth reported that the board met on April 13, 2011 re: Almanor West Grill contract, April 22, 2011 re: Personnel, CC&R/By-law revision contract and the Almanor West Grill contract, and May 16, 2011 re: Foss Solar Photo Voltaic installation
6.0 UNFINISHED BUSINESS:
A. Legal Expenses: Association Manager Kim Taylor reported that there were not any legal expenses in April. B. Updates: a. Litigation: Nothing new to report. b. Golf Course Irrigation Replacement Project: The report was given earlier by Superintendent Dave Delay. c. Delinquent Assessment Report: The report was given earlier by Association Manager Kim Taylor. d. Nominating Committee: Vice-President Frank Neth reported that there were two people who applied for the upcoming vacant board positions: Chris Christensen and Lew Holden. There will not be a ballot needed this year as there are 2 candidates for the 2 vacancies. The June newsletter will have the candidate’s statements. The IRS requires a vote of the association to carry over monies not spent from year to year and because there will be no ballot mailed out this June, the Annual meeting in July will be where this vote is taken.
e. Insurance Renewals: Association Manager reported that Allstate chose not to renew us and we now have 4 different companies carrying the commercial liability and umbrella policies. There is a $700 savings in premiums and better deductibles in these new policies.
f. Signs for Firewise Community: Member Dale Knudsen showed the sign to all who were present and these two signs will be installed at the boat ramp entrance and at the main entrance. If a 3rd sign is acquired, it will be put up at the Rec. area.
g. Restaurant: Vice President Frank Neth reported that the Almanor West Grill was doing well and the food was excellent. They are serving Breakfast, Lunch and Dinner. It is hoped that the association will be supportive of their efforts.
7.0 NEW BUSINESS:
A. FIREWISE THINNING/CLEANUP OF COMMUNITY PROPERTY: Member Dale Knudsen reported that as a Firewise Community we need to maintain our status quo and the property where the golf course crosses Maidu on the west side is very dense and needs to be thinned. There are approximately 170 trees that need to be taken down, of which most are small in size, with 3 trees above 12 inches, 2 at 18 inches and 1 at 22 inches. Options were discussed and Secretary Carol Bornhorst motioned to table the thinning project and wait until fall to remove the trees. In the meantime have Dave and a registered forester walk the golf course area, identify and bring back to the board their recommendations for any tree removal. If a safety issue is identified, have it dealt with immediately. Bids for thinning and tree removal will be presented in the fall to the board. Director Chris Christensen seconded the motion. Passed 3-0.
B. ECHO Conference: There will be no participants this year. 8.0 MEMBERS FORUM: Secretary CAROL BORNHORST reported that she received a phone call from Gary Hiltunen and he was unable to attend the meeting and asked that his concerns be shared at the meeting. His concern was the comment made to the Chester Progressive newspaper by Supervisor Sherri Thrall about L.A.W. being a ghost town and the bad press associated with it. It was suggested that President Don Van Alen would call and talk to her and see if any further action was necessary. Fire Chief, RANDY FLUKE, reported that there would be an Open House the fire hall on June 25th from 9 to 3PM and a BBQ at noon. Hamburgers, hot dogs, chips and a drink will be served. They will be talking about the upcoming tax assessment that the community will be voting on, and will be servicing fire extinguishers. Further information will be available on the Pinecone, the upcoming newsletter and on the bulletin boards. 9.0 ADJOURN MEETING: Vice-President Frank Neth adjourned the meeting at 10:15 AM. The next scheduled Board Meeting will be June 24, 2011 at 9 AM at the WACC Clubhouse, 111 Slim Drive. Respectfully submitted, Carol Bornhorst, Secretary As prepared by Sonja Anderson Approved: June 24, 2011
BOARD MEETING MINUTES April 22, 2011 DIRECTORS PRESENT: President Don Van Alen, Vice President Frank Neth, Secretary Carol Bornhorst, Treasurer Bill Pahland and Director Chris Christensen.
DIRECTORS ABSENT: All Directors Present STAFF PRESENT: Superintendent Dave Delay, Association Manager Kim Taylor and Administrative Assistant Sonja Anderson.
STAFF ABSENT: All Staff Present 1.0 CALL TO ORDER: A quorum being present, President Van Alen called the meeting to order at 9:00 AM in the WACC Clubhouse, 111 Slim Drive.
2.0 APPROVAL OF MINUTES: Treasurer Bill Pahland made a motion to approve the November 19, 2010 board minutes. Secretary Carol Bornhorst seconded the motion. Passed 4-0.
3.0 ANNOUNCEMENTS: President Don Van Alen reported that the February and March meetings were canceled due to inclement weather. The April meeting was the first meeting of the 2011 calendar year. Kim Taylor introduced the new Administrative Assistant, Sonja Anderson.
4.0 CORRESPONDENCE: The pink correspondence binder is available in the WACC office. The current law does not require the Board to share correspondence. The Board voted to allow members access to the correspondence in the spirit of transparency. (1) 11/24/10 Foss, Andrew re: Solar Consultant’s report, Solar Application, Foss Residence (2) 11/28/10 Foss, Andrew & Maleski, Karen re: Solar Application, Foss Residence (3) 12/04/10 Foss, Andrew re: Solar Application, Foss Residence: (4) 2/27/11 Chester Elementary School re: Watershed field trip donation request (5) 3/21/11 Chester Jr. Sr. High School, Sober Grad Committee re: Sober Grad Night donation request (6) 3/24/11/ Reager, Michele re: building a small beach at water’s edge at Recreation area
5.0 STAFF & COMMITTEE REPORTS: A. Association Manager: Association Manager Kim Taylor explained the hiring procedure outlined in Policy 31; an ad was put in the Chester Progressive, eight candidates applied, the final two applicants were interviewed by she and President Don Van Alen and then a final applicant was selected.
B. Golf Course Superintendent/Facilities Manager: Superintendent Delay reported that there were funds from the Auxiliary to create a sand area for swimmers each year. The exact location of sand is based on the water level. He reported that the rails on the boat ramp will be repaired the first of next week. The golf course will be opened sometime between May 15th and the 20th with weather being the determining factor. All equipment is ready for the season. The spreader is fixed and we will not need to purchase a new one this year. He also reported that work on the irrigation project will start May 8th or 9th. The end of June is the projected finish date of project. The retaining wall will get worked on, dependant on snow, possibly starting Monday, April 27, 2011.
C. Architectural Committee: Mr. Richard Brand reported that there were three applications for tree removal, a request for a front porch replacement and an application for a fence.
D. LAW Auxiliary: Cyndy Horn was not present, but President Don Van Alen read her report. The Aux. was in the process of planning their monthly activities. They have donated $5,000 to the LAW Fire Department, as well as are working with Superintendent Dave Delay as to some of his current needs. They will also be working with the new restaurant manager as to some of his needs. Her report was ended by thanking all of those who have joined the Auxiliary this year.
E. Treasurer’s Report: Treasurer Bill Pahland reported that the Annual Assessments were coming in slower than in prior years. In March, a matured $51,000 CD from Plumas Bank and $125,000 of the E.J.M.M. (paying 0.01%) was transferred to Capitol One MM paying 0.7%. Also transferred was $130,000 ($95,000 from EJSo Community Bank CD and $35,000 from EJMM) to US Bank for increased interest income. Much of the money came from 2011 reserve assessments (154,985 total) as well as the earlier $67,415 transferred. He asked for a motion for said transfers. Secretary Carol Bornhorst made the motion which was seconded by Director Chris Christensen. Passed 4-0.
F. Executive Session Report: President Don Van Alen reported that they met on November 19, 2010 concerning employee benefits and the restaurant. There was also an executive meeting on December 30, 2010 re: reviewing legal firms for the CC&R/By-law revision contract. It was decided to keep Berding and Weil. On January 20, 2011 there was a meeting concerning the Irrigation Control system programming. March 9th, March 14th, April 4th, and April 11th were the dates of the next executive meetings, all of which consisted of discussions about the restaurant and finding a manager. Maria’s will not be coming back due to family issues. Advertising was done; Kiro and Philip Labota of the Red Onion were the final contenders. Kiro was offered the job and then backed out. The Red Onion was then offered the job, and he declined as well. The interview process started again and Mr. and Mrs. Wayne Lichti and Dan and Val Mc Cormick were the finalists. Negotiations are coming to an end and the final lease is almost ready.
6.0 UNFINISHED BUSINESS: A. Legal Expenses: President Van Alen reported that there was $551.00 in legal expenses for December and were related to architectural concerns. There was a $60.00 legal fee in January for advice on liens. In February there were two charges for legal expenses; $39.00 for teleconference services, and $126.00 for a personnel matter. Finally there was $118.84 in March for the review of title documents concerning liens.
B. Updates: a. Litigation (Hartigan) President Van Alen reported that there have been two mediations and no compromise was reached concerning the litigation and we were headed to settlement conference on June 15th, the readiness conference will be on July 19th and the actual trial will be on August 2nd. b. Golf Course Irrigation Replacement Project: the report was given earlier by Superintendent Dave Delay. c. Revision Committee Update: Secretary Carol Bornhorst and Treasurer Bill Pahland reported that the Davis Stirling laws are in the middle of revision and they were concerned about putting too much time into our Bylaws and CC&R’s prior to the finished Davis Stirling updates. It was their suggestion to wait and discuss the issue in executive session as to appropriate action. d. Delinquent Assessment Report: Administrative Manager Kim Taylor reported that for 2011 – There were 14 properties that have paid nothing and 2 properties with only “late fees” owed. For 2010 – There are 3 properties that owe their 2010 dues (These properties are on a payment plan.) Kim also reports that $4,600 was recouped in past dues by going to small claims court. She put a lien on the property, and said property sold and we were reimbursed. There was also a property whose bank account was attached and $950.47 was recovered from their 2010 dues and fees.
e. S.O.E.: Director Chris Christensen reports that many hours have been put into this project and there are now binders with everything in chronological order and a final summary report for review in the WACC office. There were four recommendations of the committee: 1.) Leave the property as a “green zone”. 2.) Convert it into a walking trail with exercise stations. 3.) Reset and approach the owners for approval of relinquishing the easement. 4.) Have the State Dept. of Real Estate move to have the easements approved for abandonment. After much discussion, it was decided to put the information in the newsletter. Director Chris Christensen volunteered to look into the cost of an exercise/walking trail. Treasurer Bill Pahland motioned to table S.O.E. until there was further interest in the project. Director Chris Christensen seconded the motion. Passed 4-0 7.0 NEW BUSINESS: A. OFFICE HOURS: Association Manager Kim Taylor reported that starting on May 2nd the office would be open 5 days a week from 9AM to 2PM. At the end of June, the office will be open 9AM to 5PM, five days a week until Labor Day.
B. RESTUARANT: President Don Van Alen reported that the restaurant would be run by Wayne and Karen Lichti and Dan & Val McCormick. The contract is in its final negotiation stage.
C. SIGNS FOR FIREWISE COMMUNITY: President Don Van Alen reported that there are two signs to be put up somewhere within the Association to show that we have this designation. It was motioned by Vice President Frank Neth to put one sign up at the second entrance sign and the second one at the boat launch by the gate. Director Chris Christensen made the second. Passed 2-1 with one abstain (Secretary Carol Bornhorst).
D. INSURANCE RENEWALS: Association Manager Kim Taylor reported that our liability insurance is up on May 9th. Allstate is electing not to renew us based on the forests and the pending lawsuit. Three bids are out. It is looking like the cost will be similar to current policy.
E. NOMINATING COMMITTEE: President Don Van Alen asked for volunteers for the nominating committee as there will be two vacancies this year and there currently are no applicants. Dale Knutsen, Don Van Alen (board volunteer) and Mr. and Mrs. Sinclair volunteered to be on the committee to find likely candidates. Approval of nominating committee was motioned by Vice President Frank Neth and seconded by Director Chris Christensen. Passed 4:0
F. CHESTER JR./SR. HIGH SOBER GRAD DONATION REQUEST: President Don Van Alen reported that there was a request from Chester High School for a donation for their Sober Grad Night. Last year $200 was donated and Secretary Carol Bornhorst motioned to approve a like donation, and Director Chris Christensen seconded the motion. Passed 4:0
G. CHESTER ELEMENTARY SCHOOL WATERSHED FIELD TRIP DONATION REQUEST: President Don Van Alen reported that the Elementary school was requesting a donation for the 5th graders to go on a watershed field trip. $500 was donated last year. Vice President Frank Neth motioned to donate the same, with a request for the students to make a presentation next year along with a copy of their budget. Treasurer Bill Pahland seconded the motion. Passed 4:0
8.0 MEMBERS FORUM: Mr. Tom Crewse asked if there was a policy on distributing donations and if not maybe they needed to be developed. President Don Van Alen stated that there was no policy for donations, but all donations were voted on by the board.
Mr. Mike Willhoit asked who was staying on top of the beer and wine license. President Don Van Alen reported that the license was in place for temporary use and that the restaurant must be in service for 15 days before the new managers could apply for a temporary permit to operate under their name.
Mr. Dale Knutsen reported that there would be a request for renewal of the Special Assessment for the WACC Fire Department on the November ballot. This would be a renewal request and would more than likely be an increase from before.
9.0 ADJOURN MEETING: President Don Van Alen adjourned the meeting at 10:50 AM. The next scheduled Board Meeting will be May 27th, 2011 at 9 AM at the WACC Clubhouse, 111 Slim Drive. Respectfully submitted, Carol Bornhorst, Secretary As prepared by Sonja Anderson Approved: _May 27, 2011__
BOARD MEETING MINUTES November 19, 2010 DIRECTORS PRESENT: President Don Van Alen, Vice President Frank Neth, Secretary Carol Bornhorst and Treasurer Bill Pahland. DIRECTORS ABSENT: Director Chris Christensen STAFF PRESENT: Superintendent Dave Delay, Association Manager Kim Taylor and Administrative Assistant Wendy Durkin. STAFF ABSENT: 1.0 CALL TO ORDER: A quorum being present, President Van Alen called the meeting to order at 9:00 a.m. in the WACC Clubhouse, 111 Slim Drive.
2.0 APPROVAL OF MINUTES: Treasurer Pahland made a motion to approve the October 22, 2010 board minutes. Secretary Bornhorst seconded the motion. Passed 3-0. Treasurer Pahland made a motion to approve the November 5, 2010 special board meeting minutes. Vice President Neth seconded the motion. Passed 3-0.
3.0 ANNOUNCEMENTS: None 4.0 CORRESPONDENCE: Pink correspondence binder is available in the WACC office. The current law does not require the Board to share correspondence. The Board voted to allow members access to the correspondence in the spirit of transparency. (1) 11/01/10 Kulge, Gary re: Solar Application, Foss residence. (2) 10/19/10 Maleski, Karen re: Saturday, October 16, 2010 meeting. (3) 10/27/10 Foss, Andrew re: Solar PV System Installation. (4) 11/03/10 Karen Maleski re: Solar Panels. (5) 11/13/10 Karen Maleski re: Survey of Northern Property Line.
5.0 STAFF & COMMITTEE REPORTS: A. Association Manager: Association Manager Taylor reported that the office just finished preparing the November newsletter. It will be going out next week.
B. Golf Course Superintendent/Facilities Manager: Superintendent Delay reported that all of the facilities have been winterized. The irrigation project is wrapping up due to the weather. There is work being done on the retaining wall at the pond and it will continue throughout the winter.
C. Architectural Committee: No official report given.
D. LAW Auxiliary: President Van Alen gave the report. The new Board was installed on Monday. President – Cyndy Horn, 1st VP – Judy Martin, 2nd VP- Lydia Freebee, Secretary – Rita Isbell and Treasurer Bonnie Sloan. There will be a Board meeting on December 6, 2010, Christmas Dinner & Dance on December 11, 2010, Christmas brunch and gift exchange on December 13, 2010 and a Christmas cookie exchange on December 16, 2010.
E. Treasurer’s Report: Treasurer Pahland reported that the Operating Revenue was down $50,000 compared
to 10/31/09 -- which was $629,969 compared to 10/31/10 --$579,737. Other income was down $41,000,
10/31/10, --$3,000 compared to 10/31/09 -- $44,601. This is due to recoveries in 2009. Net income was
down $82,000, 10/31/10-- $10/,515 compared to 10/31/09 -- $190,506. We expect to transfer $67,000
of under spent operating budget to reserve this year.
F. Executive Session Report: Met November 1, 2010 re: Foss/Maleski Photo Voltai Application. Met Met November 5, 2010 re: Golf course irrigation contract, rock wall bids, Foss/Maleski board and legal correspondence, personnel issues. Met November 12, 2010 re: Foss/ Maleski Photo Voltaic Application. 6.0 UNFINISHED BUSINESS: A. Legal Expense: President Van Alen reported that there was $3,611.00 in legal expense for October. $1134.00 was for the golf course irrigation contract, $567.00 processing Foss/Maleski solar application, $1606.00 was for governing documents and $304.00 was for delinquent assessments.
B. Updates: a. Litigation (Hartigan): President Van Alen reported at the second mediation earlier this month, the attorneys representing our insurance company, Allstate, offered to settle for $600,000. That offer was rejected and was countered with their offer for $1.5 million.
b. Golf Course Irrigation Replacement Project: President Van Alen reported that there is a project schedule and that the company is ahead of schedule at this time.
c. Revision Committee Update: Secretary Bornhorst reported that she and Treasurer Pahland interviewed two new law firms plus our current one. The Board will make a decision later in executive session whether to keep our current or change to a new law firm.
d. Delinquent Assessment Report: Association Manager Taylor reported that there are: (2) 2009 delinquencies. One is for court fees and the other is for annual dues. The homeowner with the delinquent 2009 annual dues also is delinquent with their 2010 annual dues and a there is now a lien against the property here in WACC and the other properties owned: (2) properties have small claims filed, but as we can’t get them served, we cannot proceed: (2) 2010 annual dues that have small claim judgments but can’t lien current owner because title has not been recorded with the county in their name, the name is still in the previous owners name: (1) homeowner with partial paid 2010 annual dues who has stopped paying and we now have a small claims against them: and (2) 2010 past due assessments on payment plans. We looked into collection companies to see if they can actually collect on some of these. It turns out that their fees come out of what they actually collect. We would not end up with the full amount in the end. This option is not beneficial to WACC. Will check with Gottlieb Firm, a collection company.
e. Foss/Maleski Solar Voltaic Application: President Van Alen gave a history on the events with this solar application. The Board has received the report from the solar expert but has not had a chance to review it yet. Once they have had a chance to review the report they will decide on how to proceed with the solar application.
f. SOE: Tabled until February meeting.
7.0 NEW BUSINESS:
A. Personnel Evaluations: President Van Alen reported that once a year all employees are evaluated by their supervisor. President Van Alen provides evaluations for Superintendent Delay and Association Manager Taylor. President Van Alen also receives the evaluation done by Superintendent Delay for the pro shop manager and the evaluation for the administrative assistant done by Association Manager Taylor. The evaluations are in the employee’s file.
B. Vacation Time off Documentation: President Van Alen reported that there is documentation on all time worked and vacation time taken.
C. Meetings with Three Law Firms: Treasurer Pahland reported that during the review of the governing documents (bylaws, articles of incorporation and CC&R’s) which was done by a group of 7 homeowners, Secretary Bornhorst and Treasurer Pahland, several homeowners out of the 695 lot owners in this development, expressed concern about our existing law firm. Treasurer Pahland and Secretary Bornhorst interviewed two new law firms and our existing law firm in late October. The Board now needs to decide whether to change to a new law firm or keep the existing one.
8.0 MEMBERS’ FORUM: None President Van Alen adjourned the meeting at 10:12 a.m. The next scheduled Board Meeting will be February 25, 2010 at 9 a.m. at the WACC Clubhouse, 111 Slim Drive. Respectfully submitted, Carol Bornhorst, Secretary As prepared by Wendy Durkin Approved: April 22, 2011
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